← All module guides
Nexus ERP · User Guide

Campus Services

The physical campus: the library and its circulation desk, student residences with bed-level allocation and rent, and the transport fleet from routes to maintenance.

demo.staffdemo.admindemo.learner

🗺Three services, one campus

How the module fits together end to end. Colours mark who acts: navy = staff/admin, cyan = external user, green = organisation, orange = the system.

Library
Cataloguetitles & copies
→
Circulationissue / return
→
Loans & reservations
→
Stocktake
Residence
Residences & roomsbed inventory
→
Allocate student
→
Rentbilling
Transport
Fleet & drivers
→
Routes & trips
→
Maintenance & incidents
→
Tracking

🧭1. Library Loan Process

A book’s whole life on campus: catalogued, loaned, chased, returned, counted.

1
Catalogue the stock. /CampusServices/Library/CatalogueOverview — titles, copies and their shelf life. Library catalogue
↓
2
Issue the loan. /CampusServices/Library/CirculationOverview — member plus copy equals a loan with a due date; reservations queue behind it.
↓
3
Chase and return. /CampusServices/Library/LoanOverview — the loan register shows what is out and overdue; returns close the loan and free the reservation queue. Loan register
↓
4
Count what you hold. /CampusServices/Library/StocktakeOverview — the stocktake reconciles the shelves against the catalogue.

🧭2. Residence Allocation Process

From an empty bed to a paying resident.

1
Define rooms and beds. /CampusServices/Residence/ResidenceOverview Residences
↓
2
Allocate the resident. /CampusServices/Residence/AllocationOverview — a person takes a bed for a period.
↓
3
Bill the rent. /CampusServices/Residence/RentOverview — the allocation drives the rent record and its collection.

📚Library

Catalogue /CampusServices/Library/CatalogueOverview

Every title and copy the library holds.

  1. Add titles with their copies; each copy gets its own barcode/state.
Catalogue

Circulation /CampusServices/Library/CirculationOverview

The issue-and-return desk: check items out to students and back in.

  1. Find the borrower.
  2. Scan or pick the copy.
  3. Issue — the due date follows the loan policy.
💡 Loan periods, limits and fines live on Policy (/CampusServices/Library/PolicyOverview).
Circulation

Loans & Reservations /CampusServices/Library/LoanOverview

What is currently out, what is overdue, and the reservation queue (/CampusServices/Library/ReservationOverview).

Stocktake /CampusServices/Library/StocktakeOverview

Periodic verification of the physical collection against the catalogue.

🏠Residence

Residences, rooms and beds /CampusServices/Residence/ResidenceOverview

The housing estate: residences, their rooms (/RoomOverview) and bed inventory (/BedInventory). Room Showcase gives a student-facing gallery.

Residences, rooms and beds

Allocations /CampusServices/Residence/AllocationOverview

Placing a student in a bed for a period.

  1. Pick the student.
  2. Pick residence → room → bed.
  3. Set the period and confirm.
⚠️ A bed can hold one active allocation at a time — end the old allocation before moving a student.
Allocations

Rent /CampusServices/Residence/RentOverview

Rent billing per allocation, feeding Student Finance.

🚌Transport

Fleet, drivers and routes /CampusServices/Transport/FleetOverview

Vehicles (/FleetOverview), the people licensed to drive them (/DriverOverview) and the routes they serve (/RouteOverview).

Fleet, drivers and routes

Trips & duty /CampusServices/Transport/TripOverview

Scheduled trips on routes and the duty roster (/DutyOverview) that staffs them.

Maintenance, incidents & tracking /CampusServices/Transport/MaintenanceOverview

Service history per vehicle, incident register (/IncidentOverview) and live tracking (/TrackingOverview).

❓FAQ & troubleshooting

Can a student have two active bed allocations?

No — end the current allocation first, then create the new one.

Where do library fines come from?

From the loan policy screen; circulation applies them automatically on late returns.

Who uses this module?

Campus staff (demo.staff) run all three services; students see their own loans, room and transport info through their profiles.